The A/P A/R Clerk is responsible for providing financial, administrative, and clerical support by ensuring accurate and timely processing of accounts receivable and accounts payable transactions. This role plays a critical part in maintaining the financial health of the company by managing incoming and outgoing payments and assisting with general accounting duties as needed.[2]
Key Responsibilities
Accounts Payable (A/P)
Review and verify all incoming invoices
Ensure proper coding and approval of all vendor invoices
Enter invoices into accounting software for payment processing
Schedule and prepare payments via check, ACH, or other methods
Reconcile company credit card transactions and statements
Maintain vendor records and reconcile vendor statements
Address vendor inquiries and resolve discrepancies
Accounts Receivable (A/R)
Prepare and send invoices to customers in a timely manner
Monitor customer accounts for non-payment or delayed payment
Follow up with customers regarding overdue invoices
Respond to customer inquiries related to billing and payments
General Duties
Assist with month-end and year-end closing processes
Maintain organized electronic and physical financial records
Support internal audits and provide requested documentation
Collaborate with other departments to ensure accurate financial data
Perform other administrative or accounting duties as assigned
Qualifications
2+ years of experience in A/P and A/R or general accounting
Ad agency experience is strongly preferred
Proficiency in accounting software (e.g., QuickBooks, NetSuite, Sage, etc.)
Proficiency in Microsoft Excel, including basic formulas and data organization
Knowledge of basic accounting principles and GAAP
Strong attention to detail and high level of accuracy
Excellent organizational and time management skills
Ability to communicate clearly and professionally with internal and external stakeholders
High school diploma or equivalent (Associate’s or Bachelor’s degree in Accounting or Finance preferred)
Here are just a few reasons you’ll love LAVIDGE
When you join our team, you can expect solid work-life balance and fulfilling career potential in one of Phoenix's most recognized and well-respected agencies. We’re proud to be an inclusive company that celebrates diversity, and we appreciate the value it adds to our agency.
Competitive pay with opportunities for growth.
Remote-first work environment with flexible schedule.
Low medical insurance premiums, with additional coverage available at an incremental cost, including family medical, dental, and vision.[3]
Employer-paid life insurance, with the option to purchase additional life insurance, as well as short-term and long-term disability plans.[4]
Employee wellness program designed to support your physical, financial, and overall health journey.[5]
Employee mental health resources including an Employee Assistance Program (EAP) to assist with issues that may negatively affect performance and productivity.[6]
Employee Stock Ownership Plan (ESOP) with automatic enrollment.[7]
401(k) Plan with 100% vested annual Safe Harbor contribution.[3][8]
Generous and flexible Paid Time Off (PTO), offering 15 days immediately upon your start date to help you establish and maintain a healthy work-life balance.[4][9] Additional PTO days increasing with tenure.
Opportunity to celebrate and commemorate eight paid federal holidays.[5]
In addition to your regular PTO and paid company holidays, enjoy a paid Winter Break each year, from Christmas Day through New Year’s Day.[10]
Beautiful office for collaboration with colleagues and clients with free underground parking.
Semi-annual office supply gift cards to keep your remote work environment running efficiently.
Generous Professional Development Policy including paid memberships to professional organizations to expand your knowledge base and increase your expertise.
Professional Development Coaching: Whether you're looking to sharpen your leadership skills, uncover your strengths, or gain a fresh perspective on your career journey, this benefit is designed to empower you.
The LAVY Awards recognize and reward excellence.
Fun Committee and team-building events to foster collaboration within the agency.
LAVIDGE has been named Arizona’s Top Advertising Agency and one of the state’s Best Places to Work.
We’re committed to our community. Employees are encouraged to use up to 16 hours per year of paid company time to volunteer with charitable organizations through LAVIDGE IMPACT.[6][11]
More about LAVIDGE
LAVIDGE was founded in 1982 and we've grown to be one of Arizona's largest and most innovative digital, marketing, and advertising agencies.[7]
Our mantra: Bring us your toughest. We pride ourselves on exceeding expectations and goals, no matter how big the challenge.[12]
We’re invested in you and your professional growth. We’ll help you learn and grow so you’re ready for whatever comes next, with LAVIDGE or elsewhere.
Interested in applying?
Tell us your story and what you can bring to the team by sending your resume and cover letter to careers@lavidge.com.