Job Title: A/P A/R Clerk

Department: Accounting/Finance

Reports To: Controller

Location: Phoenix, AZ

Employment Type: Full-Time | Exempt

Job Summary

The A/P A/R Clerk is responsible for providing financial, administrative, and clerical support by ensuring accurate and timely processing of accounts receivable and accounts payable transactions. This role plays a critical part in maintaining the financial health of the company by managing incoming and outgoing payments and assisting with general accounting duties as needed.

Key Responsibilities

Accounts Payable (A/P)

  • Review and verify all incoming invoices
  • Ensure proper coding and approval of all vendor invoices
  • Enter invoices into accounting software for payment processing
  • Schedule and prepare payments via check, ACH, or other methods
  • Reconcile company credit card transactions and statements
  • Maintain vendor records and reconcile vendor statements
  • Address vendor inquiries and resolve discrepancies

Accounts Receivable (A/R)

  • Prepare and send invoices to customers in a timely manner
  • Monitor customer accounts for non-payment or delayed payment
  • Apply incoming payments to customer accounts (checks, ACH, credit card, etc.)
  • Reconcile A/R ledger to ensure accuracy
  • Follow up with customers regarding overdue invoices
  • Respond to customer inquiries related to billing and payments

General Duties

  • Assist with month-end and year-end closing processes
  • Maintain organized electronic and physical financial records
  • Support internal audits and provide requested documentation
  • Collaborate with other departments to ensure accurate financial data
  • Perform other administrative or accounting duties as assigned

Qualifications

  • 2+ years of experience in A/P and A/R or general accounting
  • Ad agency experience is strongly preferred
  • Proficiency in accounting software (e.g., QuickBooks, NetSuite, Sage, etc.)
  • Proficiency in Microsoft Excel, including basic formulas and data organization
  • Knowledge of basic accounting principles and GAAP
  • Strong attention to detail and high level of accuracy
  • Excellent organizational and time management skills
  • Ability to communicate clearly and professionally with internal and external stakeholders
  • High school diploma or equivalent (Associate’s or Bachelor’s degree in Accounting or Finance preferred)

Here are just a few reasons you’ll love LAVIDGE

When you join our team, you can expect solid work-life balance and fulfilling career potential in one of Phoenix's most recognized and well-respected agencies. We’re proud to be an inclusive company that celebrates diversity, and we appreciate the value it adds to our agency.

  • Competitive pay with opportunities for growth.
  • Remote-first work environment with flexible schedule.
  • Low medical insurance premiums, with additional coverage available at an incremental cost, including family medical, dental, and vision.
  • Employer-paid life insurance, with the option to purchase additional life insurance, as well as short-term and long-term disability plans.
  • Employee wellness program designed to support your physical, financial, and overall health journey.
  • Employee mental health resources including an Employee Assistance Program (EAP) to assist with issues that may negatively affect performance and productivity.
  • Employee Stock Ownership Plan (ESOP) with automatic enrollment.
  • 401(k) Plan with 100% vested annual Safe Harbor contribution.
  • Generous and flexible Paid Time Off (PTO), offering 15 days immediately upon your start date to help you establish and maintain a healthy work-life balance. Additional PTO days increasing with tenure.
  • Opportunity to celebrate and commemorate eight paid federal holidays.
  • In addition to your regular PTO and paid company holidays, enjoy a paid Winter Break each year, from Christmas Day through New Year’s Day.
  • Beautiful office for collaboration with colleagues and clients with free underground parking.
  • Semi-annual office supply gift cards to keep your remote work environment running efficiently.
  • Generous Professional Development Policy including paid memberships to professional organizations to expand your knowledge base and increase your expertise.
  • Professional Development Coaching: Whether you're looking to sharpen your leadership skills, uncover your strengths, or gain a fresh perspective on your career journey, this benefit is designed to empower you.
  • The LAVY Awards recognize and reward excellence.
  • Fun Committee and team-building events to foster collaboration within the agency.
  • LAVIDGE has been named Arizona’s Top Advertising Agency and one of the state’s Best Places to Work.
  • We’re committed to our community. Employees are encouraged to use up to 16 hours per year of paid company time to volunteer with charitable organizations through LAVIDGE IMPACT.

More about LAVIDGE

  • LAVIDGE was founded in 1982 and we've grown to be one of Arizona's largest and most innovative digital, marketing, and advertising agencies.
  • Our mantra: Bring us your toughest. We pride ourselves on exceeding expectations and goals, no matter how big the challenge.
  • We’re invested in you and your professional growth. We’ll help you learn and grow so you’re ready for whatever comes next, with LAVIDGE or elsewhere.

Interested in applying?

Tell us your story and what you can bring to the team by sending your resume and cover letter to careers@lavidge.com.

 

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