A/P A/R Clerk

Job Summary

The A/P A/R Clerk is responsible for providing financial, administrative, and clerical support by ensuring accurate and timely processing of accounts receivable and accounts payable transactions. This role plays a critical part in maintaining the financial health of the company by managing incoming and outgoing payments and assisting with general accounting duties as needed.

Key Responsibilities

Accounts Payable (A/P)

• Review and verify all incoming invoices
• Ensure proper coding and approval of all vendor invoices
• Enter invoices into accounting software for payment processing
• Schedule and prepare payments via check, ACH, or other methods
• Reconcile company credit card transactions and statements
• Maintain vendor records and reconcile vendor statements
• Address vendor inquiries and resolve discrepancies

Accounts Receivable (A/R)

• Prepare and send invoices to customers in a timely manner
• Monitor customer accounts for non-payment or delayed payment
• Apply incoming payments to customer accounts (checks, ACH, credit card, etc.)
• Reconcile A/R ledger to ensure accuracy
• Follow up with customers regarding overdue invoices
• Respond to customer inquiries related to billing and payments

General Duties

• Assist with month-end and year-end closing processes
• Maintain organized electronic and physical financial records
• Support internal audits and provide requested documentation
• Collaborate with other departments to ensure accurate financial data
• Perform other administrative or accounting duties as assigned

Qualifications

• 2+ years of experience in A/P and A/R or general accounting
• Proficiency in accounting software (e.g., QuickBooks, NetSuite, Sage, etc.)
• Proficiency in Microsoft Excel, including basic formulas and data organization
• Knowledge of basic accounting principles and GAAP
• Strong attention to detail and high level of accuracy
• Excellent organizational and time management skills
• Ability to communicate clearly and professionally with internal and external stakeholders
• High school diploma or equivalent (Associate’s or Bachelor’s degree in Accounting or Finance preferred)

Here are just a few reasons why you’ll love LAVIDGE:

When you join our team, you can expect solid work-life balance and fulfilling career potential in one of Phoenix's most recognized and well-respected agencies. We’re proud to be an inclusive company that celebrates diversity, and we appreciate the value it adds to our agency.

• Competitive pay with opportunities for growth 
• Remote-first work environment with flexible schedule 
• Employee Stock Ownership Plan (ESOP) with automatic enrollment 
• 401(k) Plan with 100% vested annual Safe Harbor contribution 
• Paid medical insurance premium for our HDHP plan. Additional coverage is offered for an incremental cost including family medical, dental, vision, and even a discount healthcare plan for pets. 
• Employer paid life insurance with the option to purchase short-term and long-term disability plans. 
• Employee Wellness Plan to support and improve health and health-related issues. 
• Employee Mental Health resources including an Employee Assistance Program (EAP) to assist with issues that may negatively affect performance and productivity. 
• Generous and flexible Paid Time Off (PTO) with 15 PTO days immediately upon start date to help you establish and maintain a healthy work-life balance (number of PTO days increase with tenure). 
• Opportunity to celebrate and commemorate eight paid federal holidays. 
• In addition to your regular PTO and paid company holidays, enjoy a paid Winter Break each year, from Christmas Day through New Year’s Day. 
•  Beautiful office for collaboration with colleagues and clients with free underground parking. 
• Monthly Grubhub allowance to keep you nourished and alert during monthly staff meetings. 
• Semi-annual office supply gift cards to keep your remote work environment running efficiently. 
• Generous Professional Development Policy including paid memberships to professional organizations to expand your knowledge base and increase your expertise. 
• The LAVY Awards recognize and reward excellence. 
• Fun Committee and team-building events to increase inclusivity with the agency. 
• LAVIDGE has been named Arizona’s Top Advertising Agency and one of the state’s Best Places to Work. 
• We’re invested in our community. Employees are encouraged to use up to 16 hours per year of paid company time to volunteer with charitable organizations through LAVIDGE IMPACT. 
• We’re an inclusive company that celebrates diversity and appreciates the value it adds to our team.

More about LAVIDGE

• LAVIDGE was founded in 1982 and we've grown to be one of Arizona's largest and most innovative digital, marketing, and advertising agencies 
• Our mantra: Bring us your toughest. We pride ourselves on exceeding expectations and goals, no matter how big the challenge. 
• We’re invested in you and your professional growth. We’ll help you learn and grow so you’re ready for whatever comes next, with LAVIDGE or elsewhere. 
• Bottom line: we do great work and we’re fun. We’re also evolving and growing, and that's where you come in. 

Interested in applying?

Tell us your story and what you can bring to the team by sending your resume and cover letter to careers@lavidge.com.